💍 Hervey Bay Wedding Checklist
Here's a detailed wedding checklist specifically tailored for a wedding in Hervey Bay, Queensland, including local considerations like weather, venues, and services. You can customize this checklist based on your personal preferences and scale of your event.
📅 12+ Months Before
Set a date – Consider Hervey Bay's weather; dry season (May–October) is ideal.
Create a budget – Include venue, catering, attire, decor, photography, transport, etc.
Draft your guest list
Hire a wedding planner (optional but helpful for destination weddings) Boho Events, The Prop People, Delux Party Hire,
Book the ceremony & reception venue
- Popular Hervey Bay options:
- Waterfront or beach locations - Shelly Beach, Torquay Beach, K'Gari
- Pier Park Wedding Garden, In The Grove
- Private venues or resorts like Mantra or Oaks Hervey Bay
- Country Venues like Purnella Park Coachhouse, Burnett View, Splitters Farm
- Aquavue Dream Wedding & Event Destination
- ADEPT Marquee Hire
- Now and Forever Weddings and Events Tipi Hire & Styling
Research and book your celebrant – Celebrant Ronald Cruickshank is authorized in QLD. Ph 0400 606 321
📷 9–12 Months Before
Book photographer and/or videographer -
- 360 Video Booth, Digital Image Kiosk, Captured by Katie, Isabella M Photography, Lamour Photography, Renee Towers Photography
Choose your wedding theme/style - Delux Party Hire, Boho Events, Status Events
Book your band/DJ or ceremony musicians
Start shopping for wedding attire
Book caterer (if not included with venue) - Waterfront Resteraunt
Reserve accommodations for out-of-town guests - these offer wedding guest discounts: Mantra Hervey Bay, Ramada Hervey Bay, The Bay Apartments,
🌺 6–9 Months Before
Hire a florist - Bloomers Florist & Gifts, Bella Infinity Blooms, Petal and Arch
Order wedding cake
Plan honeymoon – Fraser Island (K’gari) is a nearby dream destination
Send Save-the-Dates
- Organize wedding transport (for guests and couple) vintage cars, limos, or even boats: caCh Tours & Events, Hervey Bay Kombi
Book makeup artist & hairstylist - Chameleon Skin & Beauty, Christine Ann Beauty, Kelli Weber Bridal Hair Stylist
Start planning hens/bucks parties – Whale-watching tours are a fun unique option, CaCh Tours & Events
📝 3–6 Months Before
Send formal invitations
Have dress/suit fittings
Buy wedding rings
Write your vows
Arrange legal paperwork (Notice of Intended Marriage must be lodged at least 1 month before) Ph Celebrant Ronald 0400 606 321
Start designing your script with Celebrant Ronald
Choose and order wedding favours - Brookies Cookies, Bride to Bee..
Organise a Guest Book - Western Oak & Co Laser Cutting and Engraving, Audio Guest Books
Book a rehearsal dinner location - Lets Eat, Waterfront Resteraunt
🧼 1–2 Months Before
Final dress/suit fitting
Confirm all bookings
Create a seating chart
Create a wedding day timeline
Touch base with vendors
Prepare wedding emergency kit, and emergency indoor venue in case of bad weather.
Ensure your Notice of Inrtended Marriage has been submitted with Celebrant Ronald, and all is in order for Births Deaths and Marriages QLD.
📦 1–2 Weeks Before
Pack for honeymoon
Confirm headcount with caterer
Pay final balances
Practice vows and speeches
Confirm your wedding script
Have a rehearsal with bridal party and celebrant Ronald
💐 Wedding Day!
Eat a good breakfast
Get ready and enjoy the moment
Do your pre-marriage photo shoots - wedding dress, makeup,
bridesmaids, flower girls, wedding cars
Have someone in charge of logistics and timeline
Get married and celebrate! 🎉
📬 After the Wedding
Enjoy your honeymoon
Send thank-you notes
Change name (if applicable)
Review vendors and celebrant feedback online
Receive and organize wedding photos
Preserve wedding dress/bouquet/mementos
